Type of Policy
Administrative
Policy No
7.4
Last Revised
Review Date
Policy Owner
Property Control
Contact Name
Frederick Trotter
Contact Title
Dir. of Insurance & Assets
Contact Email
frederick.trotter@business.gatech.edu
Reason for Policy

This policy outlines the steps that should be followed to use equipment off campus at a remote site or an employee's home.

Policy Statement

Equipment owned/managed by the Institute may be used at a remote site or at home by Georgia Tech faculty/staff employees, provided the following criteria are met:

  1. The equipment is used for Georgia Tech business and in compliance with the Acceptable Use Policy.
  2. Use of the equipment off-campus or at home will not interfere with the operational needs of the college/department.
  3. Home use is approved by the appropriate Dean/Director/Cost Center Head.

 

Procedures

Individuals who receive college/Cost Center approval to temporarily remove equipment from the campus must complete an Equipment Loan Agreement Form.

Instructions for completion of the form:

  1. Print name of person using the equipment.
  2. Enter the location (address) where the equipment will be used.
  3. Enter the reason for using the equipment off-campus.
  4. Enter Georgia Tech tag number.
  5. Enter a short description of the asset, including serial number, model and replacement cost.
  6. Sign Form and enter telephone number.
  7. Enter Employee ID Number.
  8. Print Cost Center name and have Dean/Director/Cost Center Head sign and date form. The form should be retained in the unit for audit and insurance recovery purposes. Unit staff should contact Georgia Tech Insurance & Claims Mgt. (4-3483) to obtain information on how to insure the property off-campus.
  9. The Cost Center Head or his/her designee (Property Coordinator) must update Workday to indicate that the equipment item(s) with a Georgia Tech asset tag is now off-campus.
  10. When the equipment is returned to campus, the Cost Center Head or his/her designee (Property Coordinator) must update Workday to indicate that the equipment item(s) with a Georgia Tech asset tag is no longer off-campus.
Form Links
Equipment Loan Agreement Form can be downloaded from here.
Related Information
Georgia Tech Acceptable Use Policy
Georgia Tech Flexwork Arrangements Policy
Policy History
Revision Date Author Description
06-2021 Property Control Editorial Updates
11-2020 Property Control Editorial update for Workday alignment
08-2013 Property Control Update to policy

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